Job Description
Meeting and Event Coordinator
Location
: Remote (U.S)
Level
: Staff
Clearance
: Public Trust
Montcure, LLC is an SBA-certified Service-Disabled Veteran-Owned Small Business delivering financial management, audit readiness, internal controls, data analytics, and program support to federal clients across the Department of Defense and civilian agencies. This role supports a Department of Defense health program serving wounded, ill, and injured service members and their caregivers.
About the Role
We're seeking a Meeting and Event Coordinator to provide full life-cycle support to approximately 32 quarterly and 12 monthly meetings, two standing working groups, and ad hoc events of up to roughly 30 participants, all conducted virtually. You'll handle approval documentation, teleconference coordination, agendas and presentations, speaker and attendee invitation handling, attendance records, and minutes within five business days.
What You'll Do
Provide full life-cycle support to recurring quarterly and monthly meetings, standing working groups, and ad hoc virtual events
Prepare approval documentation and coordinate teleconferences
Build agendas and presentations
Manage speaker and attendee invitations
Maintain attendance records and issue minutes within five business days
Required Qualifications
Bachelor's degree
2+ years of meeting, conference, or executive support experience
Experience administering virtual meeting platforms such as Microsoft Teams or Zoom
Experience preparing agendas, presentations, and read-ahead materials
Experience taking and issuing minutes within a defined turnaround
Experience tracking follow-on action items to closure
Strong scheduling and coordination skills across multiple senior calendars
Preferred Qualifications
Federal meeting, conference, or symposium support experience
Experience supporting standing working groups or governance boards
Experience managing speaker and attendee invitation cycles
Familiarity with DoD event approval and staffing documentation
Experience supporting recurring quarterly and monthly meeting battle rhythms
What Success Looks Like
Organized across multiple recurring meeting cycles without dropping a thread
Comfortable coordinating senior calendars and virtual platforms
Reliable about issuing minutes and tracking action items to closure
Calm under the volume of a busy recurring meeting battle rhythm
Benefits
401(k) retirement plan
Health, dental, and vision insurance
Paid time off (PTO)
Status: Contingency – This work is contingent upon award.
Salary: $50,000 - 60,000 per year, commensurate with experience and qualifications.
Montcure, LLC is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Job Tags
Remote work